Board of Commissioners - Committees

RULE XIV - COMMITTEES

Section 1 - Standing Committees

A. The Chairperson of the County Board of Commissioners shall, by the first regularly

scheduled Full Board meeting following the Organizational Meeting of the Board,

designate the regular committees of the Board, their composition, and designate the

chairperson and vice chairperson as a membership of each committee for the

ensuing year. Such appointments are subject to the approval of the majority of the

commission.

B. Said composition of committees shall remain unchanged during said year, except

as a member resigns his/her position; a vacancy occurs; a member is removed

from his/her position on such committee, or the structure of said committee is

changed by a majority of the commission.

C. Commissioners shall not serve on a committee unless he/she is appointed to the

committee by the County Board. No commissioner may substitute for another

commissioner on a committee without prior approval from the County Board.

Section 2 - Special Committees

The chairperson of the Board, with the approval of the Board of Commissioners may

appoint such special committees as the chair deems necessary. The purpose of the

committee, its charges, the length of time it shall exist, and its membership shall be stated

in the minutes of the Full Board meeting at which it was established.

Section 3 - Committee Procedure

A. The following standing committees-of-the-whole of the Board of Commissioners and their respective duties are established:

COMMUNITY DEVELOPMENT/STRATEGIC PLANNING

Accommodations Tax

Capital & Public Improvements

(excluding items within confines of Public W orks Board)

County Real Estate

Economic Development Corporation

Fairgrounds

Heritage Landing

Harbor Development

Parks

Special Projects

Tourism

West Michigan Shoreline Regional Development Commission

Convention Center

TRANSPORTATION

Airport

Muskegon Area Transit System

Trolleys

HUMAN RESOURCES

Cooperative Extension

Health

Medical Examiner

Mental Health

Human Services (Child Haven/Brookhaven)

State Institutions (CMH 10% Match)

Veterans’ Affairs

Board Rules Committee

WAYS & MEANS

Administration

Finance & Management Services

Facilities Management

Corporate Counsel

Elected Officials (excluding judges, courts, prosecutor and sheriff)

Equal Employment Opportunity

Equalization

Department of Human Resources

COURTS/PUBLIC SAFETY

Courts

Prosecutor

Public Defender

Community Corrections

Sheriff

Emergency Services

Building Security

Jury Commission

Juvenile Detention Center

Child Care

B. Each committee shall have a chairperson and a vice chairperson appointed by the

chairperson of the Board of Commissioners and confirmed by a majority vote of the

commission.

C. Each committee is to be responsible for policy and program development for the

areas, departments and projects assigned. Primary responsibility for all personnel

and financial matters that change or alter budgets, shall be assigned to the Ways

& Means Committee. All such items shall be reviewed and recommended by the

Administrator.

D. When a quorum for a scheduled meeting is not achieved within fifteen (15) minutes

of the appointed meeting time, the meeting shall be adjourned.

E. Any member finding it necessary to be excused from the committee meeting before

adjournment shall notify the chairperson.

F. All formal bids received by the county shall be opened publicly at a date and time

as posted by the County Purchasing Department.

G. Committee chairpersons shall be allowed to enter into the discussion on any items

under consideration. The chairperson may not make a motion or support one.

Section 4 - Ad Hoc Committees

The Chairperson of the Board of Commissioners shall, with the approval of the Board of

Commissioners, appoint members to serve on outside ad hoc committees.

A. Appointment to an Ad Hoc committee shall be for the purpose of representing the

County Board of Commissioners and not the Board member’s personal position on

issues and/or projects that come before the Ad Hoc committee.

B. The Board member shall attend regularly scheduled meetings. If more than three

unexcused consecutive meetings are missed by the Board member, the Chair of the

Board and/or a majority vote of the commissioners may remove that member from

the Ad Hoc committee and a new commissioner shall be appointed by the Chair

with the consent of the Board for the remainder of the term.

C. Board members representing the Board of Commissioners on any Ad Hoc

Committee shall be required to report back to the Full Board, at least quarterly, or

may be removed from the Ad Hoc Committee by the Board Chairperson and a new

commissioner shall be appointed by the Chair with the consent of the Board for the

remainder of the term.